Submitted by: Beach Haven Public Library Board
Michael R. Davis, President
Ruth Strong, Vice-President
Jeannette Lloyd, Secretary
Suzanne White, Treasurer
Eva Marie Raleigh, Beach Haven School Principal
Robert Keeler, Mayor
Virginia Lambert, Trustee
Article 1. Trustees, Terms of Office, Duties, etc.
Section 1. The Board of Trustees is a duly incorporated body under the name of the “Trustees of the Free Public Library of Beach Haven”, incorporated December 13, 1907, existing by virtue of the provisions of Chapter 54 of the Laws of the State of New Jersey (Title 40), and exercising the powers and authority and assuming the responsibilities delegated to it under the said Statute.
Section 2. The Board of Trustees shall consist of seven (7) members. They shall be the Mayor of Beach Haven (or his/her Borough delegate), the Principal of the Beach Haven School and five (5) other members appointed by the Borough Council for a term of five (5) years each. The five (5) appointed Trustees must be residents of the Borough of Beach Haven.
Section 3. The Officers shall be a President, a Vice-President, a Secretary, and a Treasurer, elected from among the appointed Trustees at the first Library Board Meeting in January. Following their election, Officers will serve for a term of two (2) years or until their successors are duly elected and qualify. The Officers may be elected to succeed themselves.
A vacancy in office shall be filled by election of a successor for the unexpired term of the vacant office. Such election shall take place at the first regular Library Board Meeting after the vacancy occurs.
Section 4. The President shall preside at all Board Meetings, execute all documents or contracts authorized by the Library Board, and generally perform all the duties associated with that Office. The President may vote upon, and may move and second a proposal before the Library Board.
Section 5. The Vice-President, in the absence of the President or a vacancy in that Office, shall assume and perform the duties that would have devolved upon the President.
Section 6. The Secretary shall keep an accurate account of the proceedings of the Library Board Meetings and shall perform such other duties as are generally associated with that Office.
Section 7. The Treasurer shall have custody of, and be responsible for the funds of the Library. The Treasurer shall be the disbursing Officer of Library funds, shall keep an accurate record of all finances and shall present a written report of the financial status of the Library at each monthly Board Meeting. When the Library Board approves expenditures of funds, the Treasurer shall draw and sign a check (s) against the Library Account. The Treasurer shall prepare a tentative annual budget for presentation and approval at the January Library Board Meeting. This budget will then be presented to the Borough Manager for consideration.
In the absence or inability of the Treasurer to perform the duties of this Office, the Library Board must then delegate these duties to another Trustee.
Section 8. The Library Board is responsible to select, hire and evaluate the performance (yearly) of the Library Director. In working with the Library Director, the Board is to establish policies that manage the total operation and to delegate the administration of the Library to the Library Director.
Section 9. The Library is an important asset to Beach Haven with a staff that works for the community benefit through management, as represented by the Library Board and the Library Director. The staff must accept and follow the leadership of the Library Director who provides professionalism and reflects the leadership of the Library Board. The Library Director must have the confidence of the Library Board and be given authority to manage the Library staff.